AGM Minutes

We held 1st AGM and below are the meeting Minutes:

Attendees:
Meena, Tom, Rao, Sofia, Tina, Rashmi, Barbara, Rahul, Bhava, Samira, Sabah, Juna

Absent with regret: Donna, Gema.

Date: 19th October 2010
Time: 7:30 to 9:00 pm
Venue: ACETNS Staff room

The Secretary (Tina) kick start the AGM by welcoming all members and announced the Agenda for the day

Rao (Chairperson) report back on last years activities, the difficulties, positives, and future activities. A small core group has been active and it is getting difficult to get more parents to various meetings. He thanked the existing committee and members for their support over the last one year.

Sofia (treasurer) report back on last years account and placed income-expenditure copies on the table. We have made a small profit of around €150 after expenses, but some feel the fundrising comes only from Parent body. All the money is held in the BoI bank account.

Chairperson of the BoM Report: Meena outlined the reality of the importance of having set up a Parents Association, suggesting how and for what to fundraise. Meena stated that the most important thing is active participation in the school for parents. She also suggested having a road map of set goals - what do we want to achieve, what do we need to get it done.

Principal (Tom) talked about the culture of volunteering and thats how the school gets by. Delegating to parents who does not get involved was his suggestion. He also talked about how to improve the school by proper play areas, garden, etc. This could be a goal of fundraising. There is a trial to set up a common enrolment policy among all ET schools in Lucan. He also stated that ACETNS will hold the festival of light in December - a committee has been set up with Martha, Dara, Paula, Liz, Fiona, Emma. In the school, we are opening up for having special units attached to the school like Talent list, Yard games, Street games to be taught to students and interested parents. Saving schemes for books, perhaps link in which Griffen Valley ET. He also suggested that renting of the Hall to be run by PA - should be used by the parents of the school who come under insurance.

Member's feedback: To answer a question, Tom informed that Dermot to be the point of contact with PA as part of his extra responsibility.
Someone suggested that we need to raise money for a specific target within a timeline.

Election of the new committee:
Everyone present agreed to be on the committee except Rahul for personal reasons. There were 2 advance nominations, who could not come to the meeting. Every one thanked Rahul for his contribution, and Rahul promised to involve as a member. Following members represent the new committee.

1. Rao Hanumantha Marepalli
2. Sofia Albery
3. Tina Jansson
4. Olga Knoutova
5. Rashmi Sawhney
6. Juna Rosaies
7. Barbara Garrido
8. Gema Pintor
9. Bhava Mada
10. Donna Sunario
11. Sabah Abdelfadil
12. Samira

Office bearers (Chairperson, Secretary and Treasurer) will be elected in the 1st meeting of the committee in November.

Newly elected Committee for 2010-2011

Following members have been elected as PA committee in our AGM on Tuesday, 19th:

1. Rao Hanumantha Marepalli

2. Sofia Albery

3. Tina Jansson

4. Olga Knoutova

5. Rashmi Sawhney

6. Juna Rosaies

7. Barbara Garrido

8. Gema Pintor

9. Bhava Mada

10. Donna Sunario

11. Sabah Abdelfadil

12. Samira

Office bearers (Chiarperson, Secretary and Treasurer) will be elected in the 1st meeting of the committee in November.

Request: Nominations to the new Committee

Dear Parent,

A new committee will be elected at the AGM to look after Parent Assoction activities. The size of current committee is 10 and we expect the same size for the next year.

As a Parent of ACETNS you have the right to be on the committee. We request nominations from all those who present at the AGM and also request nominations in advance from the interested parent/guardian - you may choose one of the options to send your nomination:

1. Email to acetnspa@gmail.com (OR)
2. Text on 0860633087 (OR)
3. Submit your name in the school office.

Thanks
Rao

Invitation to AGM

Dear Parent,

The Annual General Meeting (AGM) of the Parent Association will be held on 19th October (Tuesday) from 7:30 to 9 pm in the School. Following is the agenda:

• Report last year's work of PA
• Account for money received/spent during last year
• Amendments to the Constitution, if any
  
• Address of the Principal, Tom Moriarty
• Message from the Chairman Board of Management - Meena
• Election of new PA committee
• Questions and Answers

We would like to listen from all of you about Parent Association. So please mark your diary and attend. Appreciate if you can spread the word with other parents to join the AGM.

Thanks
Rao

September 2010 Meeting Minutes

Attendees:
Rao, Sofia, Olga, Barbara, Garie, Ravikant, Sabah, Rubhsan, Muhammad, Donna, Ugo, Babatunde, Atif, Ilona, Vishal, Inam

Absent with regret:
Rakshmi, Tina, Gema

Date: 23rd Sept 2010
Time: 7:30 - 9 pm

Minutes

Welcome to new members: Meeting room was flashing with new members presence! Rao gave a quick overview of the Association and solicited their active contribution. Most of them are very enthusiastic to involve with the school.

School Fleece/Polo shirts: Samples of fleece and polo shirts with the school logo were put on the table. They were well received by parents present there. For making publicity, following options were suggested:

• Upload photos on the school website
• Upload the order form on the website
• Advice parents to send emails with their interest(s)

PA would work with the school to execute the sale of them. As of now, Donna is the front runner and we request more volunteers to help out on the sale process. We (PA) get small amount out of this sale.

Hall usage by Parents: School hall is open for parents to use for group activities or sports. It can be booked in advance for the following week. A schedule with available slots will be on display at the school notice board or office. We are working with Tom on this. Parents Association will be responsible for running this and there will be a charge of €2 (Two Euro) for 1-hour slot usage to meet the utility/admin expenses. Interested parents can contact Tom or Rao on utilising this opportunity.

Forthcoming AGM: Our 1st AGM is due and will be held in the 3rd week of October. We invite all parents to give full update on the progress of the PA including finances. New office bearers will be also be elected. Tentative dates are 12th or 19th evening around 7pm. Actual date will be notified very soon.

Calendar 2011: We thought it is required to bring out a calendar ASAP. Lot of schools does sell year calendar to raise funds. We discussed a few ideas on how to make this happen but it is inconclusive. Ideas are welcome and the best way is to use email to communicate on this.